> For the complete documentation index, see [llms.txt](https://docs.giftcardfactory.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.giftcardfactory.app/reports/gift-card-summary-report.md).

# Gift Card Summary Report

## Gift Card Summary Report

The Gift Card Summary Report answers "how many?" questions in a single small CSV: how many gift cards were created in a period, what they were worth, how much has been redeemed, and how much liability is outstanding. Unlike the other reports, it produces aggregate totals instead of one row per gift card.

### Overview

The report aggregates all gift cards created within your selected date range into per-currency totals, and adds a count of orders paid with gift cards in the same period.

### When to Use This Report

* **Quick health check**: "How many gift cards were used last month?"
* **Financial reporting**: Outstanding balance (liability) and redeemed value per period
* **Campaign evaluation**: Compare created vs. redeemed value after a promotion

### Creating a Report

1. Navigate to **Reports** in the Gift Card Factory app
2. Click the **New Report** button
3. Select **Gift Card Summary** from the report options
4. Configure your report settings:
   * **Date Range**: Select the start and end dates. The report aggregates gift cards created within this period
   * **Email Notification** (optional): Check this option to receive the report results via email when complete
5. Click **Create** to generate the report

### Report Contents

The generated CSV contains one row per metric, per currency:

| Metric                      | Description                                                |
| --------------------------- | ---------------------------------------------------------- |
| Gift cards created          | Number of gift cards created in the period                 |
| Total initial value         | Sum of the original values of those cards                  |
| Total remaining balance     | Sum of their current balances (your outstanding liability) |
| Total redeemed value        | Initial value minus remaining balance, summed              |
| Unused cards (full balance) | Cards that have not been spent at all                      |
| Partially used cards        | Cards with some balance spent                              |
| Fully used cards            | Cards with zero balance                                    |
| Disabled cards              | Cards that have been deactivated                           |
| Expired cards               | Cards whose expiry date has passed                         |
| Cards without expiry date   | Cards that never expire                                    |

The final row, **orders paid with gift cards in period**, counts orders in the date range that were paid (fully or partially) with *any* gift card — including cards created outside the selected period.

### Downloading Results

After the report finishes, click the **Result** link in the Download Links column. Download links expire after 72 hours.

### Related Features

* [Unused Gift Card Balance Report](/reports/unused-gift-card-balance-report.md) — the card-by-card list behind these totals
* [Gift Cards Usage](/reports/gift-cards-usage.md) — order-level detail of gift card redemptions